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MESSAGE BOARD
2025 Annual Meeting
January 31 - February 2, 2025
Irving, Texas
Meeting
Program
draft
of 2025 Annual Meeting Program
(current pending any last minute
error corrections)
Hard
copy of Program will be
available at the meeting
2025 PreConference
Fall Newsletter
Pre-Registration
and Registration Information
The cost of Registration is:
$130 Members,
Faculty, and Industry
$40 Graduate
student
$20 Undergraduate
student
$20 ACB Club
registration.
Pre-registration online prior to the
meeting and registration at the
meeting are the same rate.
Pre-registration is fully refunded
if you cancel at any time and for
any reason. Therefore, everyone is
strongly encouraged to pre-register
online. If you pre-register online,
cancellation refunds will be
credited to your credit card.
Pre-Registration Online
(Strongly encouraged)
Deadline: Prior to and through the
meeting.
Go to the following URL to access
the Southern Region ASHS
Registration Site:
https://ashs.org/event/2025-SR-Meeting-Registration
Note: If you are not an ASHS Member,
select Continue as Guest.
Registration at the Meeting
On-site registration will be
available at the registration desk.
Payment: Check
(personal, institutional,
organization, foundation) or cash.
Credit card only by online
registration.
Hotel
Information and Reservations
OVERFLOW HOTEL:
Holiday Inn Express & Suites Convention Center - Las Colinas
333 W. John Carpenter Freeway
Irving, TX
Hoilday Inn Express is a 4/10 of mile (9 min) walk from the Convention Center.
Rate: $125/night
King or Double Queen
Full Complimentary Breakfast
Free WiFi and Free Parking
Cutoff date for resevations: Friday January 10, 2025.
Cancellation must be made 72 hour prior to arrival.
Group Code: AGR
Reservations can be made Holiday Inn Express Booking Link, or direct with hotel at 972.920.0302 with group code of AGR.
NOTE: Be sure to change the dates on the home screen to your desired dates.
The Westin
Irving - likely sold out
Convention Center at Las Colinas
400 West Las Colinas Blvd., Irving,
TX 75039
To make reservations by phone, call
877-619-2539 and be sure to ask for
the Southern Association of
Agricultural Scientists group rate.
You can also say SAAS group rate. To
make reservations online at the SAAS
group rate click this dedicated
link: Book your group rate for
Southern Association of Agricultural
Scientists
Deadline to reserve at group rate:
FRIDAY, JANUARY 17, 2025, by 6:00 pm
CST.
SAAS Group Rates: $179 + tax double,
single, triple or quad rooms. No
resort fee.
Check in: 3:00 pm - Check out: 11:00
am
HOTEL PARKING: The Westin has a
parking garage adjacent to the
hotel. Self-parking is available for
$18/day. Valet parking is available
for $24/day. Prices include
in-and-out privileges for in-house
guests only. Rates are subject to
change without notice.
Group Rate will be honored for 3
days before and 3 days after
conference dates of Jan 30-Feb 4 for
visiting/sightseeing, if available.
Internet: Complimentary internet in
guestrooms for Marriott Bonvoy
Members.
Fitness Center: Complimentary access
to hotel’s fitness center.
Texican
Court - likely sold out.
501 W Las Colinas Blvd., Irving, TX
75039
To make reservations by phone, call
toll free 833-839-4226 (You MUST
identify yourself as with Southern
Association of Agricultural
Scientists to obtain the group
rate.)
To make reservations online, go to
the Hotel’s website:
www.texicancourt.com.
NOTE: Cancellations must be made 48
hours before the scheduled day of
arrival to avoid a one night
cancellation fee.
Deadline to reserve at group rate:
FRIDAY, JANUARY 17, 2025, by 6:00 pm
CST.
SAAS Group Rates: $119/night for
single/double; for triple/quad add
$20/person/night for the 3rd and 4th
person.
Check in 3:00 pm; check out is 12
Noon.
AMENITIES: Group Rate will be
honored for 2 days before and 2 days
after conference dates of Jan 30-Feb
4 for visiting/sightseeing, if
available.
Breakfast: Complimentary Continental
Breakfast served daily in the Two
Mules Cantina.
Wi-Fi: Complimentary Wi-Fi in all
public areas, overnight guestroom,
and throughout the meeting and event
spaces.
Internet: Complimentary Internet.
However, some services are
considered premium and may incur
additional fees.
Self-Parking: Complimentary daily
overnight self-parking based on
availability.
(Note: If luggage assistance is
needed, there is a porterage fee of
$6 round trip fee that will be
incurred by the guest. Gratuities go
directly to the employee responsible
for the delivery.)
Instructions
to Presenters
Oral Paper Presentation Format:
Presenters must bring their
presentation(s) as a PowerPoint
presentation saved on a USB memory
device. Contact Chair if you want to
email them your abstract. It is
advisable to bring your presentation
on at least two storage devices for
redundancy. If you would like to
bring your presentation on any other
storage form, check with the Chair
ahead of time to make sure their
computer will accept that form.
Poster Preparation Instructions
Size, Format and Font. Poster
presentations must fit with a 48” x
48” size. Abstract titles,
names, and affiliations should
appear on the top of the poster. A
simple sans serif-face font (e.g.,
Helvetica) should be used. Lettering
for the title should be at least one
inch tall. Lettering for text and
illustrations should range in size
between 6 mm and 12 mm. The authors’
names and affiliations may be
somewhat smaller. Authors are urged
to include photographs to assist in
author identification.
Content. Do not prepare a poster as
if it were a manuscript. Primarily,
use tables and figures and use
limited verbiage. Details of the
work can be provided in discussions
with interested parties.
Display. Mount your poster on the
poster board that has the same
number as your title in the program.
Pushpins or Velcro buttons may be
used to hang posters. Pins/Velcro
must be supplied by presenter—they
will not be available on-site.
Poster Competition. Undergraduate
and graduate students wishing to
participate in the poster judging
competition should indicate their
intent to the Chair of the Poster
Section when they submit their
poster title. Limited numbers may be
accepted at the meeting, check with
the registration table.
Abstract Preparation Instructions:
In order to publish abstracts: 1)
one of the authors must be
registered for the SRASHS conference
(or one of the other SAAS groups),
2) the paper or poster must be
presented in a conference session,
and 3) the title must appear in the
Conference Program. Prepare
abstracts according to the
“Instructions for Submission of
Abstracts for Publication by ASHS”
form at the end of the Newsletter.
Each abstract must be submitted as a
separate Word (.doc) file. If you
use another word processing
language, save, and submit the
abstract as a rich text format
(.rtf) file. Email your abstract to
the Chair before the meeting or you
may submit the abstract in a file
format to the Chair at the meeting.
The Chair may give a few days grace
period to send the abstract by email
after the meeting. To be published,
all abstracts must be formatted
properly.
Double Presentations
Students cannot present an oral talk
or poster in the competition, and
also present the same in a commodity
section. Working Groups may
allow double presentations, consult
the Chair.
Instructions
to Section Chairs and Judges
Section Chairs:
The Section Chairs are responsible
for bringing a laptop computer and
projector for their Section. If this
is a problem, there will be one or
two projectors that can be
checked-out at the registration desk
– first come first serve.
Judges:
ACB Advisor: Arranges judges
for the J. Benton Storey Judging
Contest.
Collegiate Branch Section
Chair: Arranges judges for the
Edmund Undergraduate oral
presentations.
Poster Section Chair: Arranges
judges for the undergraduate and
graduate Poster judging.
President-Elect: Arranges
judges for the Childers Masters and
Barham PhD graduate oral
presentations.
Chairs collect abstracts:
All Chairs collect abstracts at the
meeting or give the presenters a few
days to submit abstracts to the
Chair by email. The Chair emails
abstracts to National ASHS
Headquarters by mid-February;
contact person and email address
TBA. In order for an abstract to be
published:
• The abstract
title must appear in the Conference
Program.
• The paper must
have been presented orally or as a
poster at the meeting. “No shows”
are not published.
• One of the
authors must be registered for the
conference (Horticulture or any
other SAAS section).
• The abstract
must be formatted properly.
Southern Region Dues and Membership
Dues can be paid through the ASHS
web site. Southern Region-ASHS
membership is separate from ASHS
membership. If you want to pay dues
and join the Southern Region-ASHS go
to:
(https://www.ashs.org/store/ListProducts.aspx?catid=294320)
If you are an ASHS member, you
can pay your SR-ASHS with your
National membership. If
absolutely necessary, dues can also
be paid at the annual
meetings. Dues are $30.
Notice: Dues must be paid to vote,
to be elected to an office or to
receive an award.
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Southern
Region ASHS
The Southern
Region ASHS is a regional
scientific society of the parent
scientific society the American
Society for Horticultural
Science. The Southern Region
encompasses the 14 southern states of
Texas, Louisiana, Oklahoma,
Arkansas, Mississippi, Georgia,
Alabama, Florida, South Carolina,
North Carolina, Virginia, West
Virginia, Kentucky and
Tennessee. Membership varies
over the years from about 400 to 500
active members. Membership is
composed of research
scientists, teachers and
extension specialist from
Universities, State, Federal and
private research organizations, and
industry. The Southern Region also
contains a student section, the
Association of Collegiate Branch,
which is composed of student clubs
from Departments of Horticulture and
Plant Science across the region.
The main focus of the Southern Region
is the Annual Meeting, which is held
every February in conjunction with the
Southern Association of Agricultural
Scientists (SAAS). The Annual
Meeting consist of presentations of
scientific papers, student paper
competitions and judging contest,
commodity group meetings, and
awards presentations.
Goals:
- Encourage and
facilitate the mutual exchange of
ideas and information concerning
horticultural research, extension,
education, and industry in the south
- Promote
stronger bonds among horticulturists
in the southern regions
- Encourage
participation in the national
society of the American Society for
Horticultural Science
The Southern
Region is the
strongest and most active Region of
the American Society for
Horticultural Science (ASHS). Its
history that goes back to 1920!
Join
us and become a part of the
Tradition.
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